Tag Archives: onsite assistance in Toronto

Learn how to avoid the slightest mistakes while setting up a video wall for your event

Video wall technology is the new way of conveying information to the people in a variety of events such as conferences, talk shows, trade shows, educational and many more. Since its introduction, its popularity has grown as creating a substantial visual impact at your event can go a long way in enhancing the experience of your audiences. Different kinds of video wall technologies are used in various creative ways which can create a difference between good and the best.

However, while setting up a video wall, a video technician can face a lot of problems. We have addressed here some common pitfalls that you might fall into and what is the best way to avoid them.

Purpose– It is important to first find out the purpose of setting up a video wall. Will it be useful to grasp the audience attention or engagement? Will it be detrimental in providing the intended message of the event? Is there at all need of a video wall? There are various ways in which a video wall can be used like it is used to display sponsor content, provide useful information or to support the content for a presentation. Identifying the purpose will help you in setting-up video wall in a better way.

Space– If you have a big venue, then a small screen will not be effective and if it’s a small venue, a big screen can minimize the effect. Moreover, different display types can have different spatial needs. Flat panel types do not cover much of the space as compared to other projector or screen types. Hence, before setting up a video wall, you need to be aware of the space that is available and the size of the video wall. This can be helpful in creating the desired impact on attendees.

Brightness– All display technologies do not have the same level of brightness. Their brightness level is also affected by the space in which they have to be set up. You need to consider the following questions to determine the appropriate brightness of a video wall. Will your event be indoor or outdoor? Are there any mediums through which direct sunlight can enter an indoor venue? If it’s an outdoor venue what time of the day will event take place? Once you know the answer to the following situations you can adjust the brightness level of displays and the amount of light at the venue. This will optimize the visual brightness of displays so that the attendees do not have to strain their eyes to view the screens.

Content– The first element of the video wall that reaches the senses of viewers is videos, images, audio, text or any other content. You wouldn’t want a large screen with content that is too small, unreadable or low-quality images, audio or videos. Make sure that you check the content and its suitability to the type and size of the video wall that will be displayed. Remember that even though the content might look perfect on a laptop, it can get distorted on a big visual display. You can make use of some of these tips to ensure the right content-

  1. a) Short, simple messages are more effective and easily understood.
  2. b) The text size should be large enough to be viewed by anyone from anywhere in the venue.
  3. c) Use high-resolution images so that they do not burst on large screens.
  4. d) Check the videos and audios properly before including them.

Resolution– It is vital to understand the resolution levels of different screens as an experience of the attendees can vary depending on this. Pixel density determines the sharpness and detail of an image which in turn affects the resolution. Resolution of a screen should be high if the viewing distance between the viewer and display is less and also if the content is highly detailed.

Usage– A display should be reliable and have longevity so that it can be used for a long time without breaking down in between. Always check the quality of video wall before buying or renting them.

Expert– To completely ensure the right set-up of a video wall, you can hire experts who have experience operating screens. The video technicians can help you with proper installation and mounting of video walls as well as handle any crisis that might arise. Having experts by your side at any time of the event will help in effectively managing the video wall set-up.

If you are looking for HD screens on rent in Toronto to create an impeccable video wall for your event, you can contact Toronto Audio Visual Rentals to meet your needs. We also have available experienced and professional video technicians who can make the process of setting-up video wall effortless and seamless. Our equipment and services are budget-friendly and the quality is not compromised because of any reason.

6 Must-have elements for organizing Corporate Party

Corporate parties are a way to keep aside the hum-drum of daily life in the business world. People come together for a common purpose to celebrate, socialize, network or build customer relationships. A party should be able to build a feeling of anticipation among your guests rather than making it a sense of obligation for them to attend. This can be ensured only when you are aware of these 6 must-have elements for organizing a corporate party:

1) Purpose of the event: It’s time for celebration! What is the reason for your celebration? Is it a success party for your company’s achievements or a simple end of the year appreciation party for employees as well as clients? Who will be your guests, is it the employees or clients or both of them? These are some of the key questions that need to be answered before proceeding with the arrangements for your party.

2) Choosing a venue for the event: Venue is of vital importance for a party. It should be able to accommodate the intended number of people, whereby nobody has to squeeze out to make their way through the venue. The size of the place also determines the type of AV equipment that needs to be used because it varies for big and small ones. It will also decide the arrangements that need to be done.
Depending on your venue, Toronto Audio Visual Rentals can help you in providing the type of equipment needed on rent with our experienced event planners to guide you in making the right choices and providing onsite assistance in Toronto.

3) Proper planning: Are you thinking that it’s just a party and does not require a lot of planning? If yes, then you are wrong. Every event, whether it’s a big corporate event or a small party in your office, it needs to be carefully planned. Planning every detail of the party beforehand ensures that everyone enjoys the party without any intervention. You also plan in advance so that you don’t have to worry about last-minute arrangements and problems.
If you do not want to worry about planning at all, then you can leave complete event management to us. We can help you plan and successfully implement the party from beginning to end.

4) Decorations: Decorations help to define the ambiance and mood of a party. You can choose to keep a theme-based party and establish the theme by decorating the venue accordingly. It can be another reason for your guests to be excited about the party. One of the ways to make the decorations effective is with the help of perfect lighting. You should be able to select the proper equipment for lighting from a variety of options available.
From conventional to LED lighting, Toronto Audio Visual Rentals has all the options available on rent in Toronto so that you can effectively make use of lighting in your party.

5) Technical support: With the advent of technology, any party or event is incomplete without good quality, impactful and smoothly operated Audio Visual equipment. Video projectors supplemented with video monitors, enable you to present a video or visual content on the screen. Video cameras help you to capture the essence of the event. A sound system accompanied with microphones keep the audience connected to the main stage or it can be also used to play music. All these accessories and others are an indispensable part of a corporate party.
If you do not know where to look for AV accessories on rent in Toronto, reach out to us, where we can arrange the equipment required as well as provide you with onsite assistance in Toronto.

6) Entertainment: Making sure that all the things are in place and arranged doesn’t end your task. A party should be able to make the guests rejuvenate and rejoice. For that, you might want to add activities to keep them engaged and entertained throughout the party. One of the ways is to have upbeat music to make them groove to the latest tunes. In addition, you can also plan some fun and innovative games to entertain them.
You can successfully organize such activities with the aid of a high-quality sound system and other accessories available on rent in Toronto.

To ensure that your guests have an indisputable great time at the party, contact Toronto Audio Visual Rentals for onsite assistance or complete event management solutions in Toronto.