Tag Archives: lighting and sound for event in Toronto

Set your stage right for audience and performers to appraise your event

Are you planning an event and do not want to leave any stone unturned to make it a success? Does your check-list include choosing a venue, inviting performers or speakers, sending invites or selling tickets, making on-spot arrangements for catering and décor? Often, perfect staging for an event is put at the bottom of the checklist and not paid much attention. Today stage is the paraphernalia necessary for setting the right mood. It is much more than a podium to deliver the message or to give a performance rather it is the most important factor that reflects the grandeur of any event. Aside from the stunning décor and well-organized event, a stage is an element that can make or break your event.

Here is how you can ensure perfect staging for the event to keep your audience captivated:

  • Specific Size
    What should be the ideal size of the stage for your event? Stage size is determined by the size of the venue, the number of people using the stage at a time, the purpose of its use and your personal choice. The main objective is to make sure that no performer or speaker faces any space issue while on stage and to give the audience a clear view even from far behind.
  • Perfect Height
    At what height should a stage be set up? To ensure that the audience doesn’t have any problem viewing the stage, the height of a stage should be set up according to the peak of audience eyesight. If your event doesn’t require the audience’s viewer engagement like in concerts, the stage can be set up in a high position using risers. This further enables a large number of people to view the stage.
  • Splendid Lighting
    Lighting on stage is majorly used to illuminate and highlight the keynote speaker or performer. It should be clear and sharp so that everyone can perfectly view what’s in front of them. The lighting on stage is also set-up by taking into account photography and video shooting. Moreover, perfect lighting also has an impressive ability to transform the feel of an event. It ensures to create the right mood, deliver the right message at the right time. Various effects can be created by playing with different types of lights and lighting techniques. You should also be aware of the lighting set up that would complement the purpose of your event.
  • Supreme Sound System
    The sound is equally as important as lights. If you do not have a supreme sound system for stage, it can drastically worsen the experience of the audience. For example, crackling speakers, buzzing and humming from the speakers can make the audience strain their ears. Furthermore, the sound is crucial to staging design because it is the means through which the message of the event will reach the audience. The effect you want to leave on the audience can be differentiated using sound. For example, if you want to energize and excite the audience, you will need tempo music or if you want to convey something serious, you will have way sombre music.
  • State-of-the-art Audio Visual technology
    With advancements in technology, there are numerous options other than lighting or sound to create an ever-lasting impact on your audience. AV technologies when used creatively and in a unique way cannot only affect what your audience sees but can transform their entire experience. They add special effects to the already lit-up stage. One of the examples of this is the art of projection of mapping in which multiple projectors are used to create the large visually impactful display.

To create perfect staging for the event and to give your audience an immersive experience, look no further because Toronto Audio Visual Rentals is here to provide high-quality staging and risers for an event on rent. We also deliver stage services equipped with a professional and experienced team to manage and execute the whole setup for a perfect stage. You can find solutions to all your needs to create perfect staging for the event with us.

Separate wheat from the chaff: 4 key parameters to choose the best event planner for you among the mass

Planning a major or even low scale official event could be a daunting task if you are not pro at it. On the other hand, handing over this job to a professional event management company in Toronto could take a lot from your plate. It would let you focus better on other things that are important to your event and that needs your expertise and supervision. But choosing the best event planners in Toronto could be a hectic job if you do not have your expectations and priorities set right prior to it.

4 key parameters to shortlist the best event planners in Toronto
To make your job easy here are the 4 basic parameters to be taken into consideration while choosing the best event management company in Toronto from among the sea of event planners.

  • Having a well-defined event objective – This is the first step. You need to have a clear idea about the fundamental objective that your event holds. That is your stepping stone to deciding your list of guests and invitations. More importantly, it will help in forming a clear idea of your requirements and a rough idea of the budget. Then tally the availability of these event accessories with every event management company in order to choose.
  • Setting the final budget – Once you have made your own rough budget, you need to compare it with your event management company in Toronto. The event planner must be able to explain any discrepancy in bringing both the budgets together. The event planner must also make sure overspending is avoided. In fact, it is the event planner that will make all the negotiations in the market while making all the required purchases for your event.
  • Availability of the event requisites – Audio and video supplements are a must at events. There are popular technicians in Toronto who claim to have the best of these. The best event planners in Toronto can provide all the event requisites under one roof and if not they will take the responsibility of arranging them for you on your request. It’s best to have only one company contact when you are looking for rental services.
  • Choose the right one for your event– Based on the past history and experiences of any rental service provider company, pick the best ones for you and now compare their expertise and hold with your event requirements. Select the one whose expertise and experience overlaps with your event’s expectations.

These points will help you decide upon any event management company in Toronto. To loosen the burden, you can avail our services at Toronto Audio Visual Rentals. We have the right expertise to cater your event needs of any size. We assure that all your event’s requirements will find their solutions under one roof with us.  Just let us know and have the best experience organizing an event in Toronto by just giving a call at 416-628- 3832.