Tag Archives: event management

5 ways to make the most from your LED video walls

LED video walls can turn any ordinary event to an extraordinary event provided they are used tactfully. In this regard, here are few tips to make the most out of these glazing digital walls.

If you have installed a new security system with audio-video components, these LED video walls will definitely come handy. In case of multiple TVs combined to one giant display, every single TV of the wall represents a single camera and shows you the recording in HD quality. If you are using a single large display, you can fragment the recordings display evenly throughout the screen. The kind of imagery and video quality captured on LED video wall is incomparable to any standard monitor available in market.

A video wall can take your gaming experience to the next level. If you are gamer, you know the value of graphics and its smooth showcasing on the screen. These video walls can give you a gaming environment that will make you feel almost real. The USP of these Video walls is that they have large number of pixels to seamlessly pass all the colour graphics to be projected on screen, without any blur.

A video wall can do wonder for your international or domestic conferences with its facility of showcasing interactive multimedia presentations. You can also collaborate with your remote colleagues and share the information from one site to another. In case of a multi-TV video wall, you can project video, images and graphs at the same time. It saves not only time but also business travel cost.

To look after a wide train or bus network, you need monitors that can show all kinds and amount of media info on a single screen. A video wall can be used to manage and control all of the hardware and software system, from a single or multiple screens LED video walls. The USP is that in case of hardware failure (which is rare case), the dual controllers provides you downtime, to back up your data.

A LED video wall can provide you with an atmosphere that enhances the video, audio quality and the overall atmosphere of the theatre. With its 3d dynamic imagery range, these video walls can give you fantastic experience of your best movies. A large video wall with 2k or 4K resolution is enough to entertain huge number of people in a single place.

However, all of the above-discussed cases are doable when the video walls are of high quality. Make sure, you have hired an ideal AV rental firm, like Toronto Audio Video Rentals, to rest assured of the quality of such equipment to be used for your event.

Engrave your event image in the memory of your audience – Hire professionals

Audience satisfaction is the key to the success of any event. If your arrangements exceed their level of expectation, it will ink as a permanent memory in their brain. However, for that to become apparent, the need for hiring professionals goes primary. That’s because event professionals have the right expertise and experience to manage the tasks with ease. Let’s know the kind of impact that the decision of hiring ideal professionals can have on your event.

You need to hire professionals for achieving:

  1. Optimum Audio-Video Synchronization
    If one of your main programs is to host an open presentation in front of a large pool of audience, it’s crucial to ensure for the retention level of the audience sitting behind the line. An easy way of retaining that would be to instal a small projector screen in every 3-4 rows displaying the live event.  And, in case, it is on a grand scale such as in hotels, amphitheatres, or even outdoors, the arrangements would call for the attention of expert event managers to handle the situations with ease.
  1. Maximum Audience Engagement
    The process of audience engagement requires to have a great attention to detail on small aspects such as coherence between audio and video channels, correct positioning of the stage lights, pre-test of speakers and subwoofers in each row etc. Unless you have the requisite expertise of synchronizing the entire set of equipment for creating an ideal output for audience engagement, hiring professionals would be a wise call indeed.
  1. Vibrant Ambience
    A perfect dynamic environment is a great way to impress the audience. If the event timeline is more than the normal, a dynamic environment only helps the audience from going out of synchronism. Professional event managers know how to achieve it flawlessly, for an event of any size. They can integrate media walls, red carpet runways, logo projectors and led lightning to keep the audience hooked until the show ends.
  1. Event promotion:
    Event organizers can pull contacts of a number of professional photographers, PR managers and social media experts to promote your event in a best possible way. Starting from creating captivating banners to running post success video on the Facebook wall, they can have them done much easier than a novice.

However, it is equally important to hire professionals from a reputed firm having good words of mouth from the public. If the time is too short for that, hire Toronto Audio Visual Rentals without giving a second thought.

Hire the best audio-visual operators to bring an immeasurable dynamic to every event

If you are planning an event with the audio-visual element to it, you realise that AV elements can add impact, effectively engage your audience and leave your guests talking about the event long after it’s over. Can merely arranging AV equipment from best rental company create the required impact? No. This impact can be created only when AV elements are properly and creatively presented and are working without any technical glitches. Now, how can you ensure all of this? Hiring best rental service providers of audio visual operators can help you in creating the magic and easily meeting the goals of your event.

Let’s take a look at the ways in which AV companies can take your event to a next level:

What brings an impact on the day of the event is extensive pre-planning for the event. Working with the best audio visual operators from the earliest planning stages can help to creatively use the AV technology. According to the vision of your event, they can effectively make use of the technology and design perfect solutions.

The team brings with them their vast experience, unmatched knowledge and talent which will be crucial to ensure that the event runs smoothly. They can make sure every technical element of the event is completely integrated and working together. With their valuable experience, they will also know beforehand what problems can arise and how to deal with them at the last moment. They are flexible in case of any sudden eventuality and deliver results even in high pressure environments.

If you want to add visual impact through screens or video walls, the operators will know the right screen to use and to make sure that they are visible and readable from anywhere in the room. If you want to add audio impact, the operators will know what type of music to be played to create an ambiance or how the excitement and energy of the audience can be enhanced with the right music. If you want to add lighting effects, the operators will be able to use different lighting techniques to create the required impact on audiences. In this technological age, it is imperative to get your event on record. With professional technicians, you can get your event recorded using the best and creative ways. The recordings can be used to promote the event or can give a glimpse of it to the people who couldn’t attend it. All of these tasks can be carried out with each team specialized in their own work areas.

It will be the work of the hired team to guarantee that you are not troubled with technical hurdles before or during the event such as checking the lighting effects, sound systems, visibility of video walls or any other problem that may arise. You can direct your time and energies towards the core work of the event. This means that your technical needs of the event are left with the best and an accomplished team of operators.

Time management
The team of operators can deal with transportation and set up of AV equipment carefully and quickly because they know how they need to be handled. Every effort put in by them saves your time and of the event.

When the event is over, you won’t have to invest your time in removing all the technical setup. The team will take care of all the unwinding of work with ease. There will be a guarantee that the equipment has been managed by professional people without disrupting them.

Where can you find the best rental service providers in Toronto that can accomplish all the tasks easily? Toronto Audio Visual Rentals is the best rental company in Toronto and an optimal choice that can aid you to seamlessly handle all the technical aspects of your event. We have a dedicated and passionate team of AV operators as well as all high-quality equipment available on rent.

Aiming for an event success? Make sure the technical surrounding have the followings for sure!

There are a lot of factors that decide the success of an event. Out of all them, the most important one is choosing the right Audio Visual equipment. You need to have a top-of-the-line audio-visual setup to make sure that your guests have a proper engagement and a great time. To also make sure that there aren’t any technical glitches during a conference, presentation or speaker sessions, you need to hire the best AV equipment.

How do you determine the type of audio and visual equipment that you will need?

We give you here a list of all the fundamental technical equipment for the event to leave an indelible impression on your audiences-

Visual display– You need to show a large number of people something at the same time and so for that, you will require the visual display of some sort. It can be used for presentations, referring to material on computer or streaming videos. To make sure that your audience can view easily, you can choose from the variety of display options available like HD flat panels, projector screens, and others. You can also take full advantage of the rising trend of LED video wall displays and VR systems to introduce your audience to something innovative and awe-inspiring. Projectors and screens are the best equipment if you are having a small event. The type of visual display can be determined according to the scale of your event and the size of the venue.

Sound equipment– Whether you are organizing a corporate conference or an entertainment event or a wealthy wedding, you will have a speaker speaking about a topic or making announcements. It is vital that they can deliver their message effectively and your audience can hear what is being said. For the same, you must have the right speakers and microphones available at the venue. The last thing you would want is for people to struggle to grasp the message of the talk or not enjoying the music. The sound system and microphones should be high-end enough to withstand use throughout the event.

Video equipment– If you are intending to have your event captured then you ought to have a specialized crew consisting of a director, cameraman, and sound engineer equipped with the best HD cameras, video recorders, sound recorders, etc. Furthermore, if you are planning to stream the event online for your viewers then you will also need a way to connect to the web and technicians to ensure everything is working together. In our technological age, it has become imperative to get on record videos and photos so that they can be used as a means to promote or simply keep them as memories.

Lighting and staging equipment– Proper lighting not only highlights the speaker or performer on stage but also sets the mood and ambiance of the event. The audience can be enthralled using different lighting techniques. Ensuring the right kind of lighting on stage also delivers the intention of the message of a speaker or performance. All this will be possible only when you have various kinds of lights available.

Supplementary accessories- In the end, you have to make sure that you have all the necessary items that supplement the equipment like cords, adapters, stands, extra batteries, etc. to pull off the event successfully.

Are you wondering from where can you arrange all the technical equipment on rent in Toronto? Do not worry as you are at the right place. Toronto Audio Visual Rentals provides high-end AV equipment on rent at affordable prices with a wide range of options to choose from. We also assure you of our professional services for onsite assistance throughout the event.

6 Must-have elements for organizing Corporate Party

Corporate parties are a way to keep aside the hum-drum of daily life in the business world. People come together for a common purpose to celebrate, socialize, network or build customer relationships. A party should be able to build a feeling of anticipation among your guests rather than making it a sense of obligation for them to attend. This can be ensured only when you are aware of these 6 must-have elements for organizing a corporate party:

1) Purpose of the event: It’s time for celebration! What is the reason for your celebration? Is it a success party for your company’s achievements or a simple end of the year appreciation party for employees as well as clients? Who will be your guests, is it the employees or clients or both of them? These are some of the key questions that need to be answered before proceeding with the arrangements for your party.

2) Choosing a venue for the event: Venue is of vital importance for a party. It should be able to accommodate the intended number of people, whereby nobody has to squeeze out to make their way through the venue. The size of the place also determines the type of AV equipment that needs to be used because it varies for big and small ones. It will also decide the arrangements that need to be done.
Depending on your venue, Toronto Audio Visual Rentals can help you in providing the type of equipment needed on rent with our experienced event planners to guide you in making the right choices and providing onsite assistance in Toronto.

3) Proper planning: Are you thinking that it’s just a party and does not require a lot of planning? If yes, then you are wrong. Every event, whether it’s a big corporate event or a small party in your office, it needs to be carefully planned. Planning every detail of the party beforehand ensures that everyone enjoys the party without any intervention. You also plan in advance so that you don’t have to worry about last-minute arrangements and problems.
If you do not want to worry about planning at all, then you can leave complete event management to us. We can help you plan and successfully implement the party from beginning to end.

4) Decorations: Decorations help to define the ambiance and mood of a party. You can choose to keep a theme-based party and establish the theme by decorating the venue accordingly. It can be another reason for your guests to be excited about the party. One of the ways to make the decorations effective is with the help of perfect lighting. You should be able to select the proper equipment for lighting from a variety of options available.
From conventional to LED lighting, Toronto Audio Visual Rentals has all the options available on rent in Toronto so that you can effectively make use of lighting in your party.

5) Technical support: With the advent of technology, any party or event is incomplete without good quality, impactful and smoothly operated Audio Visual equipment. Video projectors supplemented with video monitors, enable you to present a video or visual content on the screen. Video cameras help you to capture the essence of the event. A sound system accompanied with microphones keep the audience connected to the main stage or it can be also used to play music. All these accessories and others are an indispensable part of a corporate party.
If you do not know where to look for AV accessories on rent in Toronto, reach out to us, where we can arrange the equipment required as well as provide you with onsite assistance in Toronto.

6) Entertainment: Making sure that all the things are in place and arranged doesn’t end your task. A party should be able to make the guests rejuvenate and rejoice. For that, you might want to add activities to keep them engaged and entertained throughout the party. One of the ways is to have upbeat music to make them groove to the latest tunes. In addition, you can also plan some fun and innovative games to entertain them.
You can successfully organize such activities with the aid of a high-quality sound system and other accessories available on rent in Toronto.

To ensure that your guests have an indisputable great time at the party, contact Toronto Audio Visual Rentals for onsite assistance or complete event management solutions in Toronto.

Set your stage right for audience and performers to appraise your event

Are you planning an event and do not want to leave any stone unturned to make it a success? Does your check-list include choosing a venue, inviting performers or speakers, sending invites or selling tickets, making on-spot arrangements for catering and décor? Often, perfect staging for an event is put at the bottom of the checklist and not paid much attention. Today stage is the paraphernalia necessary for setting the right mood. It is much more than a podium to deliver the message or to give a performance rather it is the most important factor that reflects the grandeur of any event. Aside from the stunning décor and well-organized event, a stage is an element that can make or break your event.

Here is how you can ensure perfect staging for the event to keep your audience captivated:

  • Specific Size
    What should be the ideal size of the stage for your event? Stage size is determined by the size of the venue, the number of people using the stage at a time, the purpose of its use and your personal choice. The main objective is to make sure that no performer or speaker faces any space issue while on stage and to give the audience a clear view even from far behind.
  • Perfect Height
    At what height should a stage be set up? To ensure that the audience doesn’t have any problem viewing the stage, the height of a stage should be set up according to the peak of audience eyesight. If your event doesn’t require the audience’s viewer engagement like in concerts, the stage can be set up in a high position using risers. This further enables a large number of people to view the stage.
  • Splendid Lighting
    Lighting on stage is majorly used to illuminate and highlight the keynote speaker or performer. It should be clear and sharp so that everyone can perfectly view what’s in front of them. The lighting on stage is also set-up by taking into account photography and video shooting. Moreover, perfect lighting also has an impressive ability to transform the feel of an event. It ensures to create the right mood, deliver the right message at the right time. Various effects can be created by playing with different types of lights and lighting techniques. You should also be aware of the lighting set up that would complement the purpose of your event.
  • Supreme Sound System
    The sound is equally as important as lights. If you do not have a supreme sound system for stage, it can drastically worsen the experience of the audience. For example, crackling speakers, buzzing and humming from the speakers can make the audience strain their ears. Furthermore, the sound is crucial to staging design because it is the means through which the message of the event will reach the audience. The effect you want to leave on the audience can be differentiated using sound. For example, if you want to energize and excite the audience, you will need tempo music or if you want to convey something serious, you will have way sombre music.
  • State-of-the-art Audio Visual technology
    With advancements in technology, there are numerous options other than lighting or sound to create an ever-lasting impact on your audience. AV technologies when used creatively and in a unique way cannot only affect what your audience sees but can transform their entire experience. They add special effects to the already lit-up stage. One of the examples of this is the art of projection of mapping in which multiple projectors are used to create the large visually impactful display.

To create perfect staging for the event and to give your audience an immersive experience, look no further because Toronto Audio Visual Rentals is here to provide high-quality staging and risers for an event on rent. We also deliver stage services equipped with a professional and experienced team to manage and execute the whole setup for a perfect stage. You can find solutions to all your needs to create perfect staging for the event with us.

How can the absence of a stellar sound system ruin your event?

An event runs smoothly provided it has best sounding Audio supplements. To give their event a success, people hire the best sound system on rent in Toronto. Especially, when it is a big ticket to define their unique brand identity. Whether it is a 5k fundraiser event or a product launch, without a stellar sound system, the whole event will fail to attain its purpose.

A healthy audio system keeps your audience connected to the event, even if they are far away from the stage. The event can witness the exchange of opinions from both host and audience side with a small yet effective audio setup. On the other hand, a poor audio arrangement, let’s say mismanagement on hiring speakers on rent in Toronto for your event, can make people have a hard time hearing your voice.

That is sure to turn off the mood of anyone, and your guests are no exception. Constant background noise or speaker humming will cloud the main message. This, in turn, will make your guests feel disappointed. No doubt, it will hamper your business, brand and the purpose of your event. Ultimately, the purpose of conducting the whole event will go in vain.

Apart from the audience, you need an audio setup like intercoms to coordinate the event with your co-workers internally. By this, the whole event management thing becomes a cakewalk. Now unless you have such setups integrated into your event, you will find yourself juggling here and there to ensure everything is running smooth.

Events are one-time tickets. Make even a slight mistake in hiring speakers on rent in Toronto, and you will lose your potential clients complaining to poor audio quality.  So the bottom line is that the absence of a stellar sound system not only can ruin your event but also can leave a long-lasting negative impression on your clients.

How to set up a high-quality sound system for your event?
Hire best sound system on rent in Toronto

Hire a company providing the best sound system on rent in Toronto and your event will be a sound success. Your audience will be left with a good memory, and you’re the purpose of your event will be met easily. In this regard, Toronto Audio Visuals Rental can help you set up a tailor-made audio system to suit your event. Ranging from providing speakers on rent in Toronto to the event management, you will get 360-degree solutions here.

Raise the professional portfolio of your next event by hiring the best Audio- Visual Rental Company

Every event has a purpose. Mostly, it is about branding and creating lively engagement with your clients. The success of an event opens endless business opportunities for future. So, it’s obvious that you would like to make it look as royal and elegant as possible. In this regard, the importance of audiovisual equipment can’t be underestimated. Irrespective of your budget, simply by hiring some audio-visual equipment on rent through a rental company, you can raise the professional portfolio of your next event way above than your expectation level. Let’s see how this works out exactly.
There are many benefits of hiring an AV company. Apart from providing video and audio systems on rent in Toronto, a rental company can aid your event towards:

  • Creative light works
    Creative eye-catching light works always add charm to an event decor. They compel the audience to praise high about your event in front of others. Instead of spending a big amount on floral displays, you can opt for glazing colorful lights. This is something you have already budgeted for uplighting and spotlights. Just you need the right guidance to use them differently. Companies providing Audio-visual equipment on rent can help you for such things.
  • Total technical support
    You may have hired best audio systems on rent in Toronto but you can’t guarantee about their smooth performance without any technical issue. Technical troubles are those uninvited problems those can ruin the charm of your event for sure. However, AV companies got you covered for this one as well. They have dedicated technicians to ensure your event runs without any technical glitch. They test run the equipment and fix bugs, if any, beforehand. This reduces the risk of unwanted abruptions because of any faulty arrangements. That is something important for any event to attain success.
  • One stop solution
    A rental company gets you best quality audio-video equipment and takes responsibility for their flawless performance. Hiring Audio-visual equipment on rent will save your 30% money that you would have spent on buying the new ones. With this money saved, you can think of spending more on decoration, food, and drinks as these things will jazz-up your event’s professional portfolio for sure.

If you’ll start separating the wheat from the chaff, you’ll find Toronto Audio Visual Rentals to be your ideal AV rental company. You will get all kinds of video and audio systems on rent in Toronto and will get support from a team of best technicians ensuring the hassle-free running of your event.

How to make your next Town Hall event a memorable one?

Town hall events have a history of a maximum success rate than any other style of event management in Toronto, and that’s why most event planners in Toronto suggest for the same too. But, do you know what it takes to make such events successful?

Town hall meetings are best known for creating a sense of spirit among the audience. It can create a dynamic and interactive environment for the participants making it memorable for them. But it has certain requisites.

  • A definite purpose behind the event
    An event with a strong goal will draw audiences. No one likes to waste time on listening to big talks. So, come out with a strong purpose and advertise the event based on it. No doubt, you have to promise on delivering quality content.
  • Effective promotion
    It’s not like screaming out loud about your event in front of a large pool of audience. Rather, shortlist your potential audience niche whom you think are the correct recipients of your message and let your advertisements make the rest of the magic. Lastly, most importantly, make the message short yet clear.
  • Full Audience engagement
    The audience, when left as a listener, lose their interest level within few minutes. To avoid the same, it’s better to engage them during the event. Ask them, seek suggestions, and run little activities that will keep them hooked on the subject until the end.
    When the stage is big why not to make good use of it? You can set the stage to show videos or can walk around its full length so that your audience will not get bored. In case, you want to make the space even more usable, take help of experienced event planners in Toronto.
  • An audio-visual delight for the attendees
    Town hall events need to cater more audience, and it is not possible without right kind of AV accessories. Nowadays, every town hall event management in Toronto is trying to attain a new level of audience engagement by incorporating higher level AV setups. Event Planners in Toronto are also leaving no stone unturned starting from lighting up the stage to enable each corner with a stellar sound system with right kind of AV tools.

Running a town hall event is not a DIY thing. So, it’s better to leave your entire task of event management in Toronto to an experienced planner, just like Toronto Audio Visual Rentals and focus on your role towards making it a huge success.

5 means for boosting attendee engagement in any event

Keeping your audience hooked until the event overs is not an easy task. There could be moments where your audiences will wish to be present somewhere else. To avoid that, you must know about some little tricks those aid towards successful Audience attractions. So, before you prepare yourself for your upcoming event management in Toronto, here are the top five tips to consider.

Jazz up the room
The room size may differ depending on your budget but the decor style should maintain its level. Setting up the stage with LED lights and Moving Heads is the sure-thing to do. While making the lighting, keep the angles towards the stage. In case, you are not sure, pass the task to someone knowledgeable in event management in Toronto.

Sitting arrangement
If you feel the room is small, make the sitting arrangement circular around the speaker. It will increase audience attractions for sure. If the room is big, have quality speakers installed around the corners. Otherwise, people sitting at corners may feel like to be drifted away because of poor listening.

Carry out live polls
Want an effective audience attractions? Ask them to participate in a live poll. It has many forms. Your audience can simply raise their hands against an opinion asked or can share their voice on a one-to-one basis. When they feel their opinion matters, their interest level rises high. However, you need to have quality microphones and other Audio systems to be ready and well-functioning at the moment.

Take help of right technologies.
You have to adopt new ones over the traditional ones. For instance, during a questionnaire session, a wired microphone may not reach all participants owing to limited length issue but a wireless one can be tossed easily between the audiences without any trouble. Similarly to properly coordinate the mass, you may also require intercoms. Intercoms are finding their place in almost every event management in Toronto nowadays.

Non-technical parts
Keeping aside the technical side, you may also need to focus on some other key elements such as choosing the right potential speaker, integration of food and drinks etc. They are equally important.

If you want to make your upcoming event memorable for your audiences and want a supporting hand, go to Toronto Audio Visual Rentals. We can rent all kinds of equipment that your event needs. Also, our event managers are good at audience engagement.

So, do get in touch with us today!