Tag Archives: event management in Toronto

Hire the best audio-visual operators to bring an immeasurable dynamic to every event

If you are planning an event with the audio-visual element to it, you realise that AV elements can add impact, effectively engage your audience and leave your guests talking about the event long after it’s over. Can merely arranging AV equipment from best rental company create the required impact? No. This impact can be created only when AV elements are properly and creatively presented and are working without any technical glitches. Now, how can you ensure all of this? Hiring best rental service providers of audio visual operators can help you in creating the magic and easily meeting the goals of your event.

Let’s take a look at the ways in which AV companies can take your event to a next level:

Planning
What brings an impact on the day of the event is extensive pre-planning for the event. Working with the best audio visual operators from the earliest planning stages can help to creatively use the AV technology. According to the vision of your event, they can effectively make use of the technology and design perfect solutions.

Experience
The team brings with them their vast experience, unmatched knowledge and talent which will be crucial to ensure that the event runs smoothly. They can make sure every technical element of the event is completely integrated and working together. With their valuable experience, they will also know beforehand what problems can arise and how to deal with them at the last moment. They are flexible in case of any sudden eventuality and deliver results even in high pressure environments.

Specialisation
If you want to add visual impact through screens or video walls, the operators will know the right screen to use and to make sure that they are visible and readable from anywhere in the room. If you want to add audio impact, the operators will know what type of music to be played to create an ambiance or how the excitement and energy of the audience can be enhanced with the right music. If you want to add lighting effects, the operators will be able to use different lighting techniques to create the required impact on audiences. In this technological age, it is imperative to get your event on record. With professional technicians, you can get your event recorded using the best and creative ways. The recordings can be used to promote the event or can give a glimpse of it to the people who couldn’t attend it. All of these tasks can be carried out with each team specialized in their own work areas.

Convenience
It will be the work of the hired team to guarantee that you are not troubled with technical hurdles before or during the event such as checking the lighting effects, sound systems, visibility of video walls or any other problem that may arise. You can direct your time and energies towards the core work of the event. This means that your technical needs of the event are left with the best and an accomplished team of operators.

Time management
The team of operators can deal with transportation and set up of AV equipment carefully and quickly because they know how they need to be handled. Every effort put in by them saves your time and of the event.

Unwinding
When the event is over, you won’t have to invest your time in removing all the technical setup. The team will take care of all the unwinding of work with ease. There will be a guarantee that the equipment has been managed by professional people without disrupting them.

Where can you find the best rental service providers in Toronto that can accomplish all the tasks easily? Toronto Audio Visual Rentals is the best rental company in Toronto and an optimal choice that can aid you to seamlessly handle all the technical aspects of your event. We have a dedicated and passionate team of AV operators as well as all high-quality equipment available on rent.

Learn how to avoid the slightest mistakes while setting up a video wall for your event

Video wall technology is the new way of conveying information to the people in a variety of events such as conferences, talk shows, trade shows, educational and many more. Since its introduction, its popularity has grown as creating a substantial visual impact at your event can go a long way in enhancing the experience of your audiences. Different kinds of video wall technologies are used in various creative ways which can create a difference between good and the best.

However, while setting up a video wall, a video technician can face a lot of problems. We have addressed here some common pitfalls that you might fall into and what is the best way to avoid them.

Purpose– It is important to first find out the purpose of setting up a video wall. Will it be useful to grasp the audience attention or engagement? Will it be detrimental in providing the intended message of the event? Is there at all need of a video wall? There are various ways in which a video wall can be used like it is used to display sponsor content, provide useful information or to support the content for a presentation. Identifying the purpose will help you in setting-up video wall in a better way.

Space– If you have a big venue, then a small screen will not be effective and if it’s a small venue, a big screen can minimize the effect. Moreover, different display types can have different spatial needs. Flat panel types do not cover much of the space as compared to other projector or screen types. Hence, before setting up a video wall, you need to be aware of the space that is available and the size of the video wall. This can be helpful in creating the desired impact on attendees.

Brightness– All display technologies do not have the same level of brightness. Their brightness level is also affected by the space in which they have to be set up. You need to consider the following questions to determine the appropriate brightness of a video wall. Will your event be indoor or outdoor? Are there any mediums through which direct sunlight can enter an indoor venue? If it’s an outdoor venue what time of the day will event take place? Once you know the answer to the following situations you can adjust the brightness level of displays and the amount of light at the venue. This will optimize the visual brightness of displays so that the attendees do not have to strain their eyes to view the screens.

Content– The first element of the video wall that reaches the senses of viewers is videos, images, audio, text or any other content. You wouldn’t want a large screen with content that is too small, unreadable or low-quality images, audio or videos. Make sure that you check the content and its suitability to the type and size of the video wall that will be displayed. Remember that even though the content might look perfect on a laptop, it can get distorted on a big visual display. You can make use of some of these tips to ensure the right content-

  1. a) Short, simple messages are more effective and easily understood.
  2. b) The text size should be large enough to be viewed by anyone from anywhere in the venue.
  3. c) Use high-resolution images so that they do not burst on large screens.
  4. d) Check the videos and audios properly before including them.

Resolution– It is vital to understand the resolution levels of different screens as an experience of the attendees can vary depending on this. Pixel density determines the sharpness and detail of an image which in turn affects the resolution. Resolution of a screen should be high if the viewing distance between the viewer and display is less and also if the content is highly detailed.

Usage– A display should be reliable and have longevity so that it can be used for a long time without breaking down in between. Always check the quality of video wall before buying or renting them.

Expert– To completely ensure the right set-up of a video wall, you can hire experts who have experience operating screens. The video technicians can help you with proper installation and mounting of video walls as well as handle any crisis that might arise. Having experts by your side at any time of the event will help in effectively managing the video wall set-up.

If you are looking for HD screens on rent in Toronto to create an impeccable video wall for your event, you can contact Toronto Audio Visual Rentals to meet your needs. We also have available experienced and professional video technicians who can make the process of setting-up video wall effortless and seamless. Our equipment and services are budget-friendly and the quality is not compromised because of any reason.

6 Must-have elements for organizing Corporate Party

Corporate parties are a way to keep aside the hum-drum of daily life in the business world. People come together for a common purpose to celebrate, socialize, network or build customer relationships. A party should be able to build a feeling of anticipation among your guests rather than making it a sense of obligation for them to attend. This can be ensured only when you are aware of these 6 must-have elements for organizing a corporate party:

1) Purpose of the event: It’s time for celebration! What is the reason for your celebration? Is it a success party for your company’s achievements or a simple end of the year appreciation party for employees as well as clients? Who will be your guests, is it the employees or clients or both of them? These are some of the key questions that need to be answered before proceeding with the arrangements for your party.

2) Choosing a venue for the event: Venue is of vital importance for a party. It should be able to accommodate the intended number of people, whereby nobody has to squeeze out to make their way through the venue. The size of the place also determines the type of AV equipment that needs to be used because it varies for big and small ones. It will also decide the arrangements that need to be done.
Depending on your venue, Toronto Audio Visual Rentals can help you in providing the type of equipment needed on rent with our experienced event planners to guide you in making the right choices and providing onsite assistance in Toronto.

3) Proper planning: Are you thinking that it’s just a party and does not require a lot of planning? If yes, then you are wrong. Every event, whether it’s a big corporate event or a small party in your office, it needs to be carefully planned. Planning every detail of the party beforehand ensures that everyone enjoys the party without any intervention. You also plan in advance so that you don’t have to worry about last-minute arrangements and problems.
If you do not want to worry about planning at all, then you can leave complete event management to us. We can help you plan and successfully implement the party from beginning to end.

4) Decorations: Decorations help to define the ambiance and mood of a party. You can choose to keep a theme-based party and establish the theme by decorating the venue accordingly. It can be another reason for your guests to be excited about the party. One of the ways to make the decorations effective is with the help of perfect lighting. You should be able to select the proper equipment for lighting from a variety of options available.
From conventional to LED lighting, Toronto Audio Visual Rentals has all the options available on rent in Toronto so that you can effectively make use of lighting in your party.

5) Technical support: With the advent of technology, any party or event is incomplete without good quality, impactful and smoothly operated Audio Visual equipment. Video projectors supplemented with video monitors, enable you to present a video or visual content on the screen. Video cameras help you to capture the essence of the event. A sound system accompanied with microphones keep the audience connected to the main stage or it can be also used to play music. All these accessories and others are an indispensable part of a corporate party.
If you do not know where to look for AV accessories on rent in Toronto, reach out to us, where we can arrange the equipment required as well as provide you with onsite assistance in Toronto.

6) Entertainment: Making sure that all the things are in place and arranged doesn’t end your task. A party should be able to make the guests rejuvenate and rejoice. For that, you might want to add activities to keep them engaged and entertained throughout the party. One of the ways is to have upbeat music to make them groove to the latest tunes. In addition, you can also plan some fun and innovative games to entertain them.
You can successfully organize such activities with the aid of a high-quality sound system and other accessories available on rent in Toronto.

To ensure that your guests have an indisputable great time at the party, contact Toronto Audio Visual Rentals for onsite assistance or complete event management solutions in Toronto.

Raise the professional portfolio of your next event by hiring the best Audio- Visual Rental Company

Every event has a purpose. Mostly, it is about branding and creating lively engagement with your clients. The success of an event opens endless business opportunities for future. So, it’s obvious that you would like to make it look as royal and elegant as possible. In this regard, the importance of audiovisual equipment can’t be underestimated. Irrespective of your budget, simply by hiring some audio-visual equipment on rent through a rental company, you can raise the professional portfolio of your next event way above than your expectation level. Let’s see how this works out exactly.
There are many benefits of hiring an AV company. Apart from providing video and audio systems on rent in Toronto, a rental company can aid your event towards:

  • Creative light works
    Creative eye-catching light works always add charm to an event decor. They compel the audience to praise high about your event in front of others. Instead of spending a big amount on floral displays, you can opt for glazing colorful lights. This is something you have already budgeted for uplighting and spotlights. Just you need the right guidance to use them differently. Companies providing Audio-visual equipment on rent can help you for such things.
  • Total technical support
    You may have hired best audio systems on rent in Toronto but you can’t guarantee about their smooth performance without any technical issue. Technical troubles are those uninvited problems those can ruin the charm of your event for sure. However, AV companies got you covered for this one as well. They have dedicated technicians to ensure your event runs without any technical glitch. They test run the equipment and fix bugs, if any, beforehand. This reduces the risk of unwanted abruptions because of any faulty arrangements. That is something important for any event to attain success.
  • One stop solution
    A rental company gets you best quality audio-video equipment and takes responsibility for their flawless performance. Hiring Audio-visual equipment on rent will save your 30% money that you would have spent on buying the new ones. With this money saved, you can think of spending more on decoration, food, and drinks as these things will jazz-up your event’s professional portfolio for sure.

If you’ll start separating the wheat from the chaff, you’ll find Toronto Audio Visual Rentals to be your ideal AV rental company. You will get all kinds of video and audio systems on rent in Toronto and will get support from a team of best technicians ensuring the hassle-free running of your event.

6 strategic steps to ensure endless entertainment for your audience

The success of an event can be measured by the happy faces of the audiences at any moment of time. That does not require brainstorming over designing optimal strategies. Just make sure your party has the following strategies implemented to it.

Welcome them with a nice decoration
The invited guests will be your party audience until their exit. So, they must feel entertained from the moment of their entry to your party. If the venue is not an architectural gem, a couple of workouts such as captivating color wash, and uplighting may be required.  We will supply all the required accessories starting from lighting to decoration without letting you being worried about anything.

Serve them the delicious starter and main course
If you can tease the taste buds of your audience well, that will add another level to their enjoyment. Hooking them to the food section for a long time requires making a great deal of choice while deciding the menu for appetizers, snacks, drinks, and other main course items. With our years of experience in event engagement in Toronto, we know how to plan party ambiance and plan the venue’s sections to take your guests by surprise.

Make them dance to the popular tracks
There is nothing better than enabling your audiences to groove to latest musical hits. It will give a different level of refreshment and relaxation. At the end of the party, your guests will be entertained to the core. But for that, your party needs to have right audio supplements for producing a better environment.
We assist customers in creating all type of dance arrangements as per the requirements of their party. We provide high-quality equipment on rent to make sure that the arrangements are perfect in all respect to set any dance party a success.

Keep them engaged in multiple fun activities.
What makes a party interesting is its fun elements that keep the audience happy until the end. It will depend upon the theme of the party and age genre of the audience. Kids will love to do musical chairs, freeze dance, hot potato etc. With us, that task becomes easy. Our moderators will initiate and run the activities while making sure that your party has got all high-quality equipment on rent available readily at the moment.

Show their happy faces on a live wall screen
People love to see their happy face on a big screen. So, it’s better if you project the same through a video wall. After all, that will ink permanent memory of your party arrangements in their mind. For that, you may require high-quality equipment on rent such as standard panels, wall mounts, LED screens, DVI-D cables, wall controller etc. However, you need not hassle through those arrangements provided you have us as your event planner. We provide high-quality equipment on rent.

Unless you have sufficient time in your hand and any past experience, you will require an experienced event planner like Toronto Audio Visual Rentals. We can help you from deciding theme to arranging all the high-quality event accessories on rent. From our experience of Event engagement in Toronto, we can restrict your hard earned money from getting wasted on buying things you might not need.

For any kind of event engagement in Toronto, call us today at 416-628-3832!