Tag Archives: Event Management Company

Escalate the level of your exhibition by taking care of some small things

Events can bring success when they are perfect in every aspect. Starting from staging and lighting to promoting the event,  everything matters.  However,  it is not always about the mega-tasks those need our careful attention, small things like effective audience engagement, placement of LEDs on stage and managing camera angles also need to be managed carefully.

In this regard, here are three small things those may seem small but if done effectively can put a huge impact on your event success.

  1. Use of cameras with pixel mapping technology
    Normal digital cameras cease to function over time due to frequent usage, resulting in the formation of dead and stuck pixels. You will get not-so-good quality photographs despite having high-end digital cameras. It is therefore important to go for an advanced camera with in-built pixel mapping feature.  Pixel mapping features perform a radical exploration around the dark & white pixels and improve the quality of the picture. They may cost higher than the expected,  it’s better to hire a professional to do the needful.
  1. Use Lavaliere Microphones
    It may be easy to use a wired microphone on stage, but it will feel uncomfortable to move freely over the stage with short wire length. However, making a constant interaction with guests will be easier with a lavaliere microphone. Lavaliere microphones are compact and can be clipped easily to the pocket or collar of your dress. Unlike wired microphone, the presenter needs not to carry it all the time. It gives better audio quality than the rest and enables the presenter to move freely without getting worried about the wire length. Here, it is also primary to pretest the audio quality of the mic. Unwanted noise may create an unpleasant situation. Make sure, the AV rental team has the best noise reduction tools available to take care of the odd.
  1. Prepare a Backup plan
    Technical failures such as non-operative mic, dead batteries in cameras, non-functional LED displays, etc. are quite common during an event. Before starting the event, check with your AV technical team and ensure all backup equipment are present. After all, the show must go on. Sometimes assuming the worst can be productive, especially while managing an event. An event manager must consider the shortcomings and risk associated while organizing an exhibition and prepare accordingly.  Look for a perfect event management team, just like Toronto Audio Visuals Rentals,  provided you have very less time and expertise to manage the task by own.

5 things your party needs to produce crystal clear audio coherency

Imagine, for an instance, you are hosting a party. All your guests are merrily dancing to the tunes of latest music being played. It happens that all of a sudden the sound system breaks or the quality of the sound deteriorates. Your guests become disappointed. It was just one of the things that hampered the party. You can save your party from being ruined in the future by ensuring that you have the following things to have crystal clear audio coherency-

Microphones– It is basic equipment that you would require for high-quality sound for the event. There are various kinds of microphones used to achieve different purposes. The right choice of the microphone can enable you to produce the intended sound. To make sure that your guests are able to hear what is being said, the speaker should stand at an acceptable distance from a dynamic microphone or you can have lavaliere microphones to make their movement easy.  Using a pop filter on the microphone can help in reducing the sound of air that is expelled by our mouth while speaking. All this will further result in the better sound produced.

Speakers– You would not want your guests to be straining their ears to hear that is being said on the stage. To guarantee that audio isn’t an issue, including the best speakers while considering the size of the venue. The shape of the room and how the speakers will interact with boundaries such as walls, the ceiling, and the floor should be also considered while choosing speakers. The audio produced should be as it is without any distractions from speakers. Before you buy or rent speakers, always listen to them before buying, as not all of them are equal. The placement of speakers is vital to produce the right audio which can be determined by how loud a speaker is and how vertically and horizontally the sound is projected from it.

Line array– it is a series of loudspeakers that cover the same frequency range and is stacked above one other. The main reason for doing this is to achieve a result that they consistently cover a great depth of field than a PA speaker can. As a result, people experience similar sound whether they’re in back rows or middle or in the front. If your venue is a large one, then line arrays are the best options to provide people with a better experience.

Audio mixer– An audio mixer is a key component to managing either recorded or live event sound. It ensures that sound is filtered and optimized by adjusting levels, enhancing the sound with equalization and effects. The quality of audio no doubt improves if you use a high-quality sound mixer.

Audio technicians– Anything can go wrong at any time during any event. To prevent any casualties, you need on-site audio technicians readily available. The technician can make sure that all things are running smoothly and even if any issue arises, he can solve those glitches. It is through their experience they can anticipate the problems and make arrangements according to that. They also have more knowledge about the working and handling of the equipment.

This completes the list of all the equipments that you will need to ensure audio coherence but buying all of them can make a hole in your pocket. This is where Toronto Audio Visual rental steps in. We offer the highly affordable tailor-made best quality sound system on rent in Toronto. With this, we also ensure that a team of best technicians is always available to make your event successful.

Learn how to avoid the slightest mistakes while setting up a video wall for your event

Video wall technology is the new way of conveying information to the people in a variety of events such as conferences, talk shows, trade shows, educational and many more. Since its introduction, its popularity has grown as creating a substantial visual impact at your event can go a long way in enhancing the experience of your audiences. Different kinds of video wall technologies are used in various creative ways which can create a difference between good and the best.

However, while setting up a video wall, a video technician can face a lot of problems. We have addressed here some common pitfalls that you might fall into and what is the best way to avoid them.

Purpose– It is important to first find out the purpose of setting up a video wall. Will it be useful to grasp the audience attention or engagement? Will it be detrimental in providing the intended message of the event? Is there at all need of a video wall? There are various ways in which a video wall can be used like it is used to display sponsor content, provide useful information or to support the content for a presentation. Identifying the purpose will help you in setting-up video wall in a better way.

Space– If you have a big venue, then a small screen will not be effective and if it’s a small venue, a big screen can minimize the effect. Moreover, different display types can have different spatial needs. Flat panel types do not cover much of the space as compared to other projector or screen types. Hence, before setting up a video wall, you need to be aware of the space that is available and the size of the video wall. This can be helpful in creating the desired impact on attendees.

Brightness– All display technologies do not have the same level of brightness. Their brightness level is also affected by the space in which they have to be set up. You need to consider the following questions to determine the appropriate brightness of a video wall. Will your event be indoor or outdoor? Are there any mediums through which direct sunlight can enter an indoor venue? If it’s an outdoor venue what time of the day will event take place? Once you know the answer to the following situations you can adjust the brightness level of displays and the amount of light at the venue. This will optimize the visual brightness of displays so that the attendees do not have to strain their eyes to view the screens.

Content– The first element of the video wall that reaches the senses of viewers is videos, images, audio, text or any other content. You wouldn’t want a large screen with content that is too small, unreadable or low-quality images, audio or videos. Make sure that you check the content and its suitability to the type and size of the video wall that will be displayed. Remember that even though the content might look perfect on a laptop, it can get distorted on a big visual display. You can make use of some of these tips to ensure the right content-

  1. a) Short, simple messages are more effective and easily understood.
  2. b) The text size should be large enough to be viewed by anyone from anywhere in the venue.
  3. c) Use high-resolution images so that they do not burst on large screens.
  4. d) Check the videos and audios properly before including them.

Resolution– It is vital to understand the resolution levels of different screens as an experience of the attendees can vary depending on this. Pixel density determines the sharpness and detail of an image which in turn affects the resolution. Resolution of a screen should be high if the viewing distance between the viewer and display is less and also if the content is highly detailed.

Usage– A display should be reliable and have longevity so that it can be used for a long time without breaking down in between. Always check the quality of video wall before buying or renting them.

Expert– To completely ensure the right set-up of a video wall, you can hire experts who have experience operating screens. The video technicians can help you with proper installation and mounting of video walls as well as handle any crisis that might arise. Having experts by your side at any time of the event will help in effectively managing the video wall set-up.

If you are looking for HD screens on rent in Toronto to create an impeccable video wall for your event, you can contact Toronto Audio Visual Rentals to meet your needs. We also have available experienced and professional video technicians who can make the process of setting-up video wall effortless and seamless. Our equipment and services are budget-friendly and the quality is not compromised because of any reason.

5 means for boosting attendee engagement in any event

Keeping your audience hooked until the event overs is not an easy task. There could be moments where your audiences will wish to be present somewhere else. To avoid that, you must know about some little tricks those aid towards successful Audience attractions. So, before you prepare yourself for your upcoming event management in Toronto, here are the top five tips to consider.

Jazz up the room
The room size may differ depending on your budget but the decor style should maintain its level. Setting up the stage with LED lights and Moving Heads is the sure-thing to do. While making the lighting, keep the angles towards the stage. In case, you are not sure, pass the task to someone knowledgeable in event management in Toronto.

Sitting arrangement
If you feel the room is small, make the sitting arrangement circular around the speaker. It will increase audience attractions for sure. If the room is big, have quality speakers installed around the corners. Otherwise, people sitting at corners may feel like to be drifted away because of poor listening.

Carry out live polls
Want an effective audience attractions? Ask them to participate in a live poll. It has many forms. Your audience can simply raise their hands against an opinion asked or can share their voice on a one-to-one basis. When they feel their opinion matters, their interest level rises high. However, you need to have quality microphones and other Audio systems to be ready and well-functioning at the moment.

Take help of right technologies.
You have to adopt new ones over the traditional ones. For instance, during a questionnaire session, a wired microphone may not reach all participants owing to limited length issue but a wireless one can be tossed easily between the audiences without any trouble. Similarly to properly coordinate the mass, you may also require intercoms. Intercoms are finding their place in almost every event management in Toronto nowadays.

Non-technical parts
Keeping aside the technical side, you may also need to focus on some other key elements such as choosing the right potential speaker, integration of food and drinks etc. They are equally important.

If you want to make your upcoming event memorable for your audiences and want a supporting hand, go to Toronto Audio Visual Rentals. We can rent all kinds of equipment that your event needs. Also, our event managers are good at audience engagement.

So, do get in touch with us today!

Trendy Theme Based Party in Vogue

Do you want your party arrangements in Toronto to be remembered by your guests? Yes, we all want it every time! In this regard, food and decorations are the obvious unique attracting elements but, more than food it’s the Decoration that creates space inside our memory. Do you know that the same has got a new update lately as ‘Theme based party’?

What is a theme based party?
In this, starting from the costume till the decoration of ambiance, everything gets into a single theme. For instance; consider the birthday of a 10-year old girl and she loves Barbie doll. Now here, the party will be Barbie-themed; all invited children and fellow guests are urged to use pink as dress code, Cake can have a picture of Barbie over it and the walls will wear pink as well. Well, such party arrangements in Toronto are trending now!

Organizing a theme-based party needs a perfect blend of light, sound, and action. The fadedness of either of these elements may carry away the charm. Let’s dig a bit deeper to understand the must-have elements for such an Event Management.

Right arrangement of LED walls:
To keep the theme burn high, people prefer playing certain theme-based videos on the wall throughout the event. Here, the LED wall keeps the audience hooked and compel them to post your event’s success story on their Facebook wall but, it is worth imaging when you have the best equipment as inputs. They should be able to show video, pictures, and animations with much clarity in such a manner that the person standing at the last won’t have any complaint in mind.

Perfect home theatre sound experience:
With good visual treat there comes the demand for equally impeccable sound quality. Broken sound, dip volume, and unwanted noise in between the speeches sour the experience of your audience but the opposites enable the audience to enjoy to their fullest.

Amazing Decorations and Drapes
It is the inevitable element if you are planning to throw a theme party this Christmas or New Year. Drapes and catchy decoration based on themes will give your guests the essence of the grandeur of your party. So one cannot afford to let it go in vain.

Here are some trending party themes:

Movie Move: Themes like Wonder Woman, X-Men, and Avengers attract the children to dress like their favorite superheroes.
Art Anchored: This is another favorite theme for craft lovers. The walls show best craft artworks. Some even hang a stream of plastic bottles upside down in front of glowing walls.
Rocking Rainbow: Here, abstract creative minds play at their best. Random colors in random places make the room more dazzling. Lights and decorations make a permutation and combination of resonating colors.
Beach Bonfire: This theme is popular among beach lovers. Beach arts, sunset experience, soothing bonfire heat and light music behind delight the mood.

Above all, it needs the right event management. The party will be bang on if all the arrangements of drapes, audio-visual equipment, and onsite assistance complement each other. In short, it requires you to outsource the complete Event Management task to someone knowledgeable and more experienced in handling the same.
If you are looking for someone for your Event Management, Toronto Audio Visual Rentals can be your ideal helping partner. Since our inception in 2013, we are offering top-notch audiovisual service coupled with the flawless technical support for every kind of the party arrangements in Toronto. Starting from planning the event till its successful execution, we handle it all. Just make a call on at 416-628- 3832 to get the best budget on audiovisual rental service in Toronto.