Tag Archives: AV rentals Toronto

Aiming for an event success? Make sure the technical surrounding have the followings for sure!

There are a lot of factors that decide the success of an event. Out of all them, the most important one is choosing the right Audio Visual equipment. You need to have a top-of-the-line audio-visual setup to make sure that your guests have a proper engagement and a great time. To also make sure that there aren’t any technical glitches during a conference, presentation or speaker sessions, you need to hire the best AV equipment.

How do you determine the type of audio and visual equipment that you will need?

We give you here a list of all the fundamental technical equipment for the event to leave an indelible impression on your audiences-

Visual display– You need to show a large number of people something at the same time and so for that, you will require the visual display of some sort. It can be used for presentations, referring to material on computer or streaming videos. To make sure that your audience can view easily, you can choose from the variety of display options available like HD flat panels, projector screens, and others. You can also take full advantage of the rising trend of LED video wall displays and VR systems to introduce your audience to something innovative and awe-inspiring. Projectors and screens are the best equipment if you are having a small event. The type of visual display can be determined according to the scale of your event and the size of the venue.

Sound equipment– Whether you are organizing a corporate conference or an entertainment event or a wealthy wedding, you will have a speaker speaking about a topic or making announcements. It is vital that they can deliver their message effectively and your audience can hear what is being said. For the same, you must have the right speakers and microphones available at the venue. The last thing you would want is for people to struggle to grasp the message of the talk or not enjoying the music. The sound system and microphones should be high-end enough to withstand use throughout the event.

Video equipment– If you are intending to have your event captured then you ought to have a specialized crew consisting of a director, cameraman, and sound engineer equipped with the best HD cameras, video recorders, sound recorders, etc. Furthermore, if you are planning to stream the event online for your viewers then you will also need a way to connect to the web and technicians to ensure everything is working together. In our technological age, it has become imperative to get on record videos and photos so that they can be used as a means to promote or simply keep them as memories.

Lighting and staging equipment– Proper lighting not only highlights the speaker or performer on stage but also sets the mood and ambiance of the event. The audience can be enthralled using different lighting techniques. Ensuring the right kind of lighting on stage also delivers the intention of the message of a speaker or performance. All this will be possible only when you have various kinds of lights available.

Supplementary accessories- In the end, you have to make sure that you have all the necessary items that supplement the equipment like cords, adapters, stands, extra batteries, etc. to pull off the event successfully.

Are you wondering from where can you arrange all the technical equipment on rent in Toronto? Do not worry as you are at the right place. Toronto Audio Visual Rentals provides high-end AV equipment on rent at affordable prices with a wide range of options to choose from. We also assure you of our professional services for onsite assistance throughout the event.

6 Must-have elements for organizing Corporate Party

Corporate parties are a way to keep aside the hum-drum of daily life in the business world. People come together for a common purpose to celebrate, socialize, network or build customer relationships. A party should be able to build a feeling of anticipation among your guests rather than making it a sense of obligation for them to attend. This can be ensured only when you are aware of these 6 must-have elements for organizing a corporate party:

1) Purpose of the event: It’s time for celebration! What is the reason for your celebration? Is it a success party for your company’s achievements or a simple end of the year appreciation party for employees as well as clients? Who will be your guests, is it the employees or clients or both of them? These are some of the key questions that need to be answered before proceeding with the arrangements for your party.

2) Choosing a venue for the event: Venue is of vital importance for a party. It should be able to accommodate the intended number of people, whereby nobody has to squeeze out to make their way through the venue. The size of the place also determines the type of AV equipment that needs to be used because it varies for big and small ones. It will also decide the arrangements that need to be done.
Depending on your venue, Toronto Audio Visual Rentals can help you in providing the type of equipment needed on rent with our experienced event planners to guide you in making the right choices and providing onsite assistance in Toronto.

3) Proper planning: Are you thinking that it’s just a party and does not require a lot of planning? If yes, then you are wrong. Every event, whether it’s a big corporate event or a small party in your office, it needs to be carefully planned. Planning every detail of the party beforehand ensures that everyone enjoys the party without any intervention. You also plan in advance so that you don’t have to worry about last-minute arrangements and problems.
If you do not want to worry about planning at all, then you can leave complete event management to us. We can help you plan and successfully implement the party from beginning to end.

4) Decorations: Decorations help to define the ambiance and mood of a party. You can choose to keep a theme-based party and establish the theme by decorating the venue accordingly. It can be another reason for your guests to be excited about the party. One of the ways to make the decorations effective is with the help of perfect lighting. You should be able to select the proper equipment for lighting from a variety of options available.
From conventional to LED lighting, Toronto Audio Visual Rentals has all the options available on rent in Toronto so that you can effectively make use of lighting in your party.

5) Technical support: With the advent of technology, any party or event is incomplete without good quality, impactful and smoothly operated Audio Visual equipment. Video projectors supplemented with video monitors, enable you to present a video or visual content on the screen. Video cameras help you to capture the essence of the event. A sound system accompanied with microphones keep the audience connected to the main stage or it can be also used to play music. All these accessories and others are an indispensable part of a corporate party.
If you do not know where to look for AV accessories on rent in Toronto, reach out to us, where we can arrange the equipment required as well as provide you with onsite assistance in Toronto.

6) Entertainment: Making sure that all the things are in place and arranged doesn’t end your task. A party should be able to make the guests rejuvenate and rejoice. For that, you might want to add activities to keep them engaged and entertained throughout the party. One of the ways is to have upbeat music to make them groove to the latest tunes. In addition, you can also plan some fun and innovative games to entertain them.
You can successfully organize such activities with the aid of a high-quality sound system and other accessories available on rent in Toronto.

To ensure that your guests have an indisputable great time at the party, contact Toronto Audio Visual Rentals for onsite assistance or complete event management solutions in Toronto.

Set your stage right for audience and performers to appraise your event

Are you planning an event and do not want to leave any stone unturned to make it a success? Does your check-list include choosing a venue, inviting performers or speakers, sending invites or selling tickets, making on-spot arrangements for catering and décor? Often, perfect staging for an event is put at the bottom of the checklist and not paid much attention. Today stage is the paraphernalia necessary for setting the right mood. It is much more than a podium to deliver the message or to give a performance rather it is the most important factor that reflects the grandeur of any event. Aside from the stunning décor and well-organized event, a stage is an element that can make or break your event.

Here is how you can ensure perfect staging for the event to keep your audience captivated:

  • Specific Size
    What should be the ideal size of the stage for your event? Stage size is determined by the size of the venue, the number of people using the stage at a time, the purpose of its use and your personal choice. The main objective is to make sure that no performer or speaker faces any space issue while on stage and to give the audience a clear view even from far behind.
  • Perfect Height
    At what height should a stage be set up? To ensure that the audience doesn’t have any problem viewing the stage, the height of a stage should be set up according to the peak of audience eyesight. If your event doesn’t require the audience’s viewer engagement like in concerts, the stage can be set up in a high position using risers. This further enables a large number of people to view the stage.
  • Splendid Lighting
    Lighting on stage is majorly used to illuminate and highlight the keynote speaker or performer. It should be clear and sharp so that everyone can perfectly view what’s in front of them. The lighting on stage is also set-up by taking into account photography and video shooting. Moreover, perfect lighting also has an impressive ability to transform the feel of an event. It ensures to create the right mood, deliver the right message at the right time. Various effects can be created by playing with different types of lights and lighting techniques. You should also be aware of the lighting set up that would complement the purpose of your event.
  • Supreme Sound System
    The sound is equally as important as lights. If you do not have a supreme sound system for stage, it can drastically worsen the experience of the audience. For example, crackling speakers, buzzing and humming from the speakers can make the audience strain their ears. Furthermore, the sound is crucial to staging design because it is the means through which the message of the event will reach the audience. The effect you want to leave on the audience can be differentiated using sound. For example, if you want to energize and excite the audience, you will need tempo music or if you want to convey something serious, you will have way sombre music.
  • State-of-the-art Audio Visual technology
    With advancements in technology, there are numerous options other than lighting or sound to create an ever-lasting impact on your audience. AV technologies when used creatively and in a unique way cannot only affect what your audience sees but can transform their entire experience. They add special effects to the already lit-up stage. One of the examples of this is the art of projection of mapping in which multiple projectors are used to create the large visually impactful display.

To create perfect staging for the event and to give your audience an immersive experience, look no further because Toronto Audio Visual Rentals is here to provide high-quality staging and risers for an event on rent. We also deliver stage services equipped with a professional and experienced team to manage and execute the whole setup for a perfect stage. You can find solutions to all your needs to create perfect staging for the event with us.

How can the absence of a stellar sound system ruin your event?

An event runs smoothly provided it has best sounding Audio supplements. To give their event a success, people hire the best sound system on rent in Toronto. Especially, when it is a big ticket to define their unique brand identity. Whether it is a 5k fundraiser event or a product launch, without a stellar sound system, the whole event will fail to attain its purpose.

A healthy audio system keeps your audience connected to the event, even if they are far away from the stage. The event can witness the exchange of opinions from both host and audience side with a small yet effective audio setup. On the other hand, a poor audio arrangement, let’s say mismanagement on hiring speakers on rent in Toronto for your event, can make people have a hard time hearing your voice.

That is sure to turn off the mood of anyone, and your guests are no exception. Constant background noise or speaker humming will cloud the main message. This, in turn, will make your guests feel disappointed. No doubt, it will hamper your business, brand and the purpose of your event. Ultimately, the purpose of conducting the whole event will go in vain.

Apart from the audience, you need an audio setup like intercoms to coordinate the event with your co-workers internally. By this, the whole event management thing becomes a cakewalk. Now unless you have such setups integrated into your event, you will find yourself juggling here and there to ensure everything is running smooth.

Events are one-time tickets. Make even a slight mistake in hiring speakers on rent in Toronto, and you will lose your potential clients complaining to poor audio quality.  So the bottom line is that the absence of a stellar sound system not only can ruin your event but also can leave a long-lasting negative impression on your clients.

How to set up a high-quality sound system for your event?
Hire best sound system on rent in Toronto

Hire a company providing the best sound system on rent in Toronto and your event will be a sound success. Your audience will be left with a good memory, and you’re the purpose of your event will be met easily. In this regard, Toronto Audio Visuals Rental can help you set up a tailor-made audio system to suit your event. Ranging from providing speakers on rent in Toronto to the event management, you will get 360-degree solutions here.