Events, if not carried out under a solid plan, can lead to failures. Plans are not something those come easy to mind of a newbie. That’s why it is imperative to hire a rental service provider. But, how correct can you be while selecting your ideal service provider? Make no mistakes like the ones listed below to rest assured about expecting a fruitful result.
#1 Going for multiple contractors
Go for a single service provider who can cover a substantial aspect of your event and ease you off from micromanaging. As too many cooks ruin the food, engaging multiple event managers for a single event can lead to backfire. Meanwhile, keep in mind not to compromise in quality. Choose a technical team that can cover your need for A/V equipment, stage designing, lighting, and other relevant tasks of the event. Likewise, book a venue that also provides in-house staff, catering services, sitting arrangements, furniture, etc.
#2 Choosing the best deal over the best company
Elegant staff, exotic cuisines, advanced equipment, breathtaking ambience, beautiful venue, and flawless execution – it doesn’t come easy. It takes years for a company to build a perfect reputation and hone impeccable event execution expertise. Getting the right people with the right skills is the key to a successful event.
#3 Failing to make a pre-hiring inspection
Event Planning tends to go off the rail when not handled by an experienced event manager. Checking the credibility or certification of event managers before hiring is a smart way to start. An event manager must have a combination of ‘soft skills,’ ‘sound presence of mind’ and ‘leadership abilities.’ Followed by that, check some previous work portfolio of the event management company. If possible, gain some insight by having a conversation with their past clients.
#4 Setting wrong budget without negotiation
Most reputed event management companies have some room for price negotiation, provided the numbers are reasonable. Meanwhile, do some research about the pricing trend of the rest of the industry. Have some discussion with your planners to analyze the success rate, audience engagement and ROI of the event before coming up with a budget.
Expending more than your returns is not an investment worth venturing.
#5 Failing to set healthy communication with a service provider
A lot can go wrong without proper communication. Make sure to elaborate on your ideas, planning and expectation with your service provider. Communicate well with your event planner regarding your event theme, goals, timeline, venue, tech, partners, vendors, and your relationship with attendees.
Need a company to manage all tasks of your next event? Consider Toronto Audio Visual Rentals as your ideal bet.