Category Archives: Business Meetings

Hire the best audio-visual operators to bring an immeasurable dynamic to every event

If you are planning an event with the audio-visual element to it, you realise that AV elements can add impact, effectively engage your audience and leave your guests talking about the event long after it’s over. Can merely arranging AV equipment from best rental company create the required impact? No. This impact can be created only when AV elements are properly and creatively presented and are working without any technical glitches. Now, how can you ensure all of this? Hiring best rental service providers of audio visual operators can help you in creating the magic and easily meeting the goals of your event.

Let’s take a look at the ways in which AV companies can take your event to a next level:

What brings an impact on the day of the event is extensive pre-planning for the event. Working with the best audio visual operators from the earliest planning stages can help to creatively use the AV technology. According to the vision of your event, they can effectively make use of the technology and design perfect solutions.

The team brings with them their vast experience, unmatched knowledge and talent which will be crucial to ensure that the event runs smoothly. They can make sure every technical element of the event is completely integrated and working together. With their valuable experience, they will also know beforehand what problems can arise and how to deal with them at the last moment. They are flexible in case of any sudden eventuality and deliver results even in high pressure environments.

If you want to add visual impact through screens or video walls, the operators will know the right screen to use and to make sure that they are visible and readable from anywhere in the room. If you want to add audio impact, the operators will know what type of music to be played to create an ambiance or how the excitement and energy of the audience can be enhanced with the right music. If you want to add lighting effects, the operators will be able to use different lighting techniques to create the required impact on audiences. In this technological age, it is imperative to get your event on record. With professional technicians, you can get your event recorded using the best and creative ways. The recordings can be used to promote the event or can give a glimpse of it to the people who couldn’t attend it. All of these tasks can be carried out with each team specialized in their own work areas.

It will be the work of the hired team to guarantee that you are not troubled with technical hurdles before or during the event such as checking the lighting effects, sound systems, visibility of video walls or any other problem that may arise. You can direct your time and energies towards the core work of the event. This means that your technical needs of the event are left with the best and an accomplished team of operators.

Time management
The team of operators can deal with transportation and set up of AV equipment carefully and quickly because they know how they need to be handled. Every effort put in by them saves your time and of the event.

When the event is over, you won’t have to invest your time in removing all the technical setup. The team will take care of all the unwinding of work with ease. There will be a guarantee that the equipment has been managed by professional people without disrupting them.

Where can you find the best rental service providers in Toronto that can accomplish all the tasks easily? Toronto Audio Visual Rentals is the best rental company in Toronto and an optimal choice that can aid you to seamlessly handle all the technical aspects of your event. We have a dedicated and passionate team of AV operators as well as all high-quality equipment available on rent.

Learn how to avoid the slightest mistakes while setting up a video wall for your event

Video wall technology is the new way of conveying information to the people in a variety of events such as conferences, talk shows, trade shows, educational and many more. Since its introduction, its popularity has grown as creating a substantial visual impact at your event can go a long way in enhancing the experience of your audiences. Different kinds of video wall technologies are used in various creative ways which can create a difference between good and the best.

However, while setting up a video wall, a video technician can face a lot of problems. We have addressed here some common pitfalls that you might fall into and what is the best way to avoid them.

Purpose– It is important to first find out the purpose of setting up a video wall. Will it be useful to grasp the audience attention or engagement? Will it be detrimental in providing the intended message of the event? Is there at all need of a video wall? There are various ways in which a video wall can be used like it is used to display sponsor content, provide useful information or to support the content for a presentation. Identifying the purpose will help you in setting-up video wall in a better way.

Space– If you have a big venue, then a small screen will not be effective and if it’s a small venue, a big screen can minimize the effect. Moreover, different display types can have different spatial needs. Flat panel types do not cover much of the space as compared to other projector or screen types. Hence, before setting up a video wall, you need to be aware of the space that is available and the size of the video wall. This can be helpful in creating the desired impact on attendees.

Brightness– All display technologies do not have the same level of brightness. Their brightness level is also affected by the space in which they have to be set up. You need to consider the following questions to determine the appropriate brightness of a video wall. Will your event be indoor or outdoor? Are there any mediums through which direct sunlight can enter an indoor venue? If it’s an outdoor venue what time of the day will event take place? Once you know the answer to the following situations you can adjust the brightness level of displays and the amount of light at the venue. This will optimize the visual brightness of displays so that the attendees do not have to strain their eyes to view the screens.

Content– The first element of the video wall that reaches the senses of viewers is videos, images, audio, text or any other content. You wouldn’t want a large screen with content that is too small, unreadable or low-quality images, audio or videos. Make sure that you check the content and its suitability to the type and size of the video wall that will be displayed. Remember that even though the content might look perfect on a laptop, it can get distorted on a big visual display. You can make use of some of these tips to ensure the right content-

  1. a) Short, simple messages are more effective and easily understood.
  2. b) The text size should be large enough to be viewed by anyone from anywhere in the venue.
  3. c) Use high-resolution images so that they do not burst on large screens.
  4. d) Check the videos and audios properly before including them.

Resolution– It is vital to understand the resolution levels of different screens as an experience of the attendees can vary depending on this. Pixel density determines the sharpness and detail of an image which in turn affects the resolution. Resolution of a screen should be high if the viewing distance between the viewer and display is less and also if the content is highly detailed.

Usage– A display should be reliable and have longevity so that it can be used for a long time without breaking down in between. Always check the quality of video wall before buying or renting them.

Expert– To completely ensure the right set-up of a video wall, you can hire experts who have experience operating screens. The video technicians can help you with proper installation and mounting of video walls as well as handle any crisis that might arise. Having experts by your side at any time of the event will help in effectively managing the video wall set-up.

If you are looking for HD screens on rent in Toronto to create an impeccable video wall for your event, you can contact Toronto Audio Visual Rentals to meet your needs. We also have available experienced and professional video technicians who can make the process of setting-up video wall effortless and seamless. Our equipment and services are budget-friendly and the quality is not compromised because of any reason.

8 audio-visual tips to create a successful event

Regardless the size of an event, elements like sound, light, and theme hold primary importance. Therefore, getting more out of your AV design should be your primary objective. In this regard, following 8 tips would be better to consider;

1. Make sure you have everything
You never know when a UHD LED TV may become bare essential for creating an additional display or your delegates may demand Wireless Headsets during the video streaming inside a large hall. So, you need to have all kind of video and Sound systems in Toronto ready with you during the event.

2. Never underestimate the accessories
No matter how costly is your decoration, there are few accessories those you will need very frequently such as Flip Charts, Easels, Polycom Phones, Wireless Presenters, Confidence Monitors, Laser Pointers, speaker Timer etc. Don’t make a last-minute rush to find high-quality sound systems in Toronto.

3. Create a good visually appealing ambiance
The surrounding environment should be compelling enough to draw the attention of the audience towards the stage. Give special importance to atmospheric lighting and media walls.

4. Keep Interfacing Switches ready
To create custom output formats, you may need interfacing switches for converting HDMI to SDI, video switching, SDI extension etc. Have them available to you to avoid the last minute hassle.

5. Use moving heads
These digitally controlled motors can put the massive effect on your event making it a visual delight for your audiences. Nowadays, they are coming under the basic need for any kind of event. Instead of buying, it’s better to have such Audio-visual equipment for rent.

6. Have Quality Speakers
To amp up the event, you will need quality speakers. Apart from wired ones, you may also need best-sounding wireless speakers. Make sure, they create impressive sound without any technical glitch.

7. Integrate LED Tubes
These are the modern source of lighting. They can triple fold the beauty of the stage. Interestingly, they are highly energy efficient as well. While availing Audio-visual equipment on rent, do ask for these.

8. Look for solid idea generators
Every event depending upon its size may require different AV setups. Your event planner needs to figure out what sort of arrangement can best deliver the output.

After reading all, if you think you need Audio-visual equipment for rent from a good event organizer, consider Toronto Audio Visual Rentals as your helping partner. We can rent all kind of light and sound systems in Toronto and can assist you in hosting a successful event.

Make more out of your business by adopting and conducting Smart Meetings

Technology is an important aspect of upgrading businesses. Smart meeting rooms enable to create a powerful corporate scene for the visiting consultants, clients and the employees. Better viewing screens, lights and sound system make a lot of difference to the whole ambiance of the conference room. Let’s see the type of smart meetings equipment in Toronto those are in demand for their long array of benefits.

Meeting rooms nowadays are often packed with the latest technology that helps the employees in brainstorming, organization, and communication. So it is a profitable idea to invest in the best rental service provider company. Some of the must-have items for a smart meeting room are:

  1. Smart Board
    The system provides its users with a multi-touch experience. It allows multiple people to perform mouse functions, write or manipulate and move objects at the same time by simply using their fingers. The SMART Board acts like an interactive surface. It is a projection screen, computer, and a whiteboard all-in-one. The system can be linked to computers to save important files and can also be connected to the printer so that hard copies can be shared with the participants immediately. If you’re looking for such smart meetings equipment in Toronto, consider Toronto Audio Visual Rentals as your helping partner.
  2. Poly-com Speakerphone
     Poly-com Speakerphones have been specifically designed for conferences so that all the participants can hear the phone call clearly and decipher it properly. It delivers excellent voice quality from a 360° microphone. This feature creates an atmosphere as if the speaker is actually in the room rather than on a virtual end. That’s the reason, this smart meetings equipment in Toronto is in demand nowadays. However, always look for the best rental service provider company, as you need to invest less and gain more out of your meeting.
  3. Digital visual presenters
    Old overhead projectors are now replaced by Digital Visual Presenters (DVPs). They don’t use a Fresnel lens to focus light like the projectors use. A video camera is used to project documents by the DVPs. Even 3D objects can be projected onto a screen. It makes participants view important visual aids more clearly. However, things can be easily managed if you will get in touch with the best rental service provider company.
  4. Video conferencing system
    Videoconferencing saves companies from huge financial investments made in travel costs of its employees and clients. Instead of flying around the world for meetings they can now take place conveniently over these communication systems. It also has the iPanel system that allows simultaneous chat, Powerpoint presentations, sharing of important documents or any PC content.

In this regard, Toronto Audio Visual Rentals is the best rental service provider company, Toronto has ever got. Do get in touch with us for creating smart meeting rooms for your business today by calling us at 416-628-3832!