5 Quick Tips to keep your delegates happy

Keeping your delegates happy is not an easy task. While it’s more manageable on a one-on-one basis, it is equally difficult during an event. However, there are five simple tips through which you can easily satisfy your delegates no matter the odds.

  1. Do Project mapping
    Projection mapping is an art of creating multimedia content for projecting on flat surfaces (2D projection mapping) or objects (3D projection mapping). Through advanced computers and projectors, you can bring life to the imagery on the screen. Project mapping can easily transform theatrical events and boring presentations into an interesting storyline. Even though you may have several options to display an image beautifully, nothing can beat the magic of Project mapping.
  1. Infuse Quality Sound effect
    If you are using high-energy music or cinematic sound effects, make sure the system can highlight the sounds of every possible range. You should use a minimum of two subwoofers to maximize the impact of any low-end music or bass. Make sure to instruct the technician to keep the sound at the appropriate amplitude, so that it will become equally audible to the audience sitting at the last row.
  1. Digitalise the event
    Creating a “multimedia driven event” is the latest buzz everywhere. It may seem a long and tedious work in comparison to the traditional method like setting a mundane event theme by a staging company, but the results are incomparable. A digital presentation keeps the eyes of your audiences glued to the screen and keeps them mesmerized.
  1. Use modern gadgets
    An event organizer should always incorporate ultramodern technology such as wireless headphones, 3D glasses, VR etc. for wooing the delegates. Audiences are known to be more attentive to interactive events as it makes them feel more inclusive.
  1. Use of 360-degree projection:
    A few additional costs, you can provide an exceptional visual treat to your delegates. Apart from adding gracefulness to the event, a “360-degree projection” screen keeps your audience more active and focused. However, it is easier than said. The screen comes in multiple designs such as Fixed Dome Frame and Curved frame. Only an event manager can suggest you for a better option.

These are the five tips are indeed worth trying but make sure you rent the best AV equipment and hire an experienced event manager, which are easier to avail through Toronto Audio Visual Rentals.

A starring role of new technologies in your events

Every day a new technology comes into the market to ease the routine work of our day today’s life. Most of them are even helpful for organizing an event in a hassle-free manner. Here are few such examples those are worth exploring.

Multi-event app: This is a new form of invitation that has slowly taken over the traditional banner marketing. Nowadays, the event company builds an app that will provide every detail regarding the event. This helps the attendees to know beforehand what and when to expect, from the event. This app can also notify the delegates about any kind of upcoming contest or event for participation. This mode of communication has been a boom as by a single app they can reach out to millions across the country. Through an event manager, such apps can be best utilized to optimize the preparation process of a mega event.

Wearable gadgets: The use of Google Glasses and Smart Watches are currently the popular trend among event planners to assess the whole event on a new scale. These Wearable gadgets give you the facility of site inspection, showing food menu options, providing travel directions, notifying scheduled appointment, getting facial recognition and contact information. Many event planners of Giant Expos around the globe are using such gadgets for increasing the productivity of their work.

VR sets: This is a new way of providing a visual delight to the attendees with a closer view. There are many big events and expo conducted across the world that includes a presentation or audio-video media with high-quality graphics. A VR machine can help the attending delegates to get a close-up view and make them enjoy a whole new experience.

RF ID: Radio frequency identification is a new technology that does both qualitative and quantitative analysis of event data and thereby providing event planners with a clear picture of the overall event. With the help of Radio frequency identification, an event planner can know the things that worked and didn’t work during their last event. RFID gives the exclusive facility to event planners for analysing on how much the delegates are getting engaged during an event across various social platforms. Radio frequency identification also helps in conducting Raffles and contests, send pictures, updating social media and analyse the total check-in of delegates.

The gadgets discussed are no less in cost to burn the pocket if purchased together. However, it can become a budget-friendly affair with a event planner firm like Toronto Audio Video Rentals by your side.